What is an Asset?
Assets offer a new way for Administrators to upload and distribute content files to Learners for informal learning. Assets are designed to help Learners find information. If Learners can repeatedly find and consume valuable information, knowledge will be absorbed over time. Assets can be downloaded by Learners, allowing them the ability to view the Asset outside of the system as needed "in the flow of work.”
How is an Asset created?
Account Owners and Administrators have access to upload and manage Assets. To begin, an Administrator will click the “Upload Asset” Quick Action from the Admin Content Library.
The Administrator will enter a name, description and reference code for the new Asset. Next, the Admin will upload the content file and an image thumbnail (Assets will accept the same file types that are allowed for Modules). This includes:
- Audio (.mp3) = 100 MB
- Word Docs – (.doc, .docx) 30 MB
- Video – Upload a video file (.avi, .wmv, .mpg, .mov, .flv, .m4v, .mp4 of max file size: 1 GB) - The video will be viewable in a similar format to that of YouTube but is secure so that only the assigned users can see it.
- PowerPoint (.ppt, .pptx, or Keynote saved as PDF or a PowerPoint Format) – Upload your presentations (max file size: 30 MB) and they will be viewable online without requiring users to have PowerPoint installed on their computer
- AICC (.zip) = 500 MB
- Flash (.swf) = 300 MB
- Additional References for Courses: Any file type allowed (with the exception of .exe, js, .xml .py and any code type files) = 250 MB
Once the Asset is saved, the Asset can be accessed by other Admins in the Admin Content Library by clicking the Asset “primary button” (above the Quick Actions). A list of all the Assets that exist will appear in the list.
How does an Admin share and manage Assets?
Once an Asset has been created by an Administrator, the Administrator can grant access to People and Teams, or include the Asset in one or more Collections.
Important Note: Assets are not “assigned” because Assets do not require completion.
Once access to an Asset has been granted to Learners, it will be available in the Content Library. However, Assets offer additional settings for “Go Live” and “Archive” dates, which can be used to control when an Asset can be found in the Content Library. The Go Live and Archive dates can be set in the Asset settings.
How do Learners find Assets and what can Learners do with Assets?
Learners who are granted access to view Assets can search and find Assets in the Content Library. Learners can use the Global Search and Filter to locate the Asset, or the Asset-specific library can be accessed directly.
Once the Asset is located, the Learner can click into the Asset to view the Asset information, download the Asset, or write a review and rate the Asset.
What data is available with Assets?
There aren't any required activities for Learners to complete on Assets, so there won’t be results or progress to report. For now, Assets offer “metrics” that Administrators can view for each Asset individually. These metrics can be viewed on the Asset Metrics page. The page contains charts with figures for total views, total downloads, and total favorites. All the metrics are aggregate figures.
How would an Admin go about deploying an Asset as a Module, or even an Additional Reference Material?
Administrators may need to convert an Asset to a Module to require Learners to view that content as a part of a formal training course. To do this, an Administrator would download the Asset content and then upload it as a Module. Assets and Modules accept the same file types, so the transition of the content type in that flow will be seamless. The same is true for Additional Reference Materials.