How does a Team Lead/Admin access the read only courses and what courses are read only?
If the new permission “Allow read only access to all courses and learning paths that have been made available for assignment” under Access Courses Roles and Permissions is checked, the Team Leads/Admins will have access to the course tab and can view administrator courses that have been made available for assignment:
- Courses/learning paths that are in the course/learning path library (“Library” column)
- Team course/learning path library (“Library” column)
- Team lead/admin course/learning path library (“Library” column)
- Courses assigned to the team/team lead (“Assignment type” column)
This will work in tandem with the “Manage Courses and Learning Paths” role and permission as follows:
What does the course/learning path page display?
COURSES IN THE LIBRARIES
The "Library" column is used for courses/learning paths that are either in the Course Library/Team Library/Team Leader Library. If the course is in multiple libraries:
1) If the course is in the course library and in other libraries, the label will display "Course Library"
2) If the course is not in the course library but is in the Team Course library, the label will display "Team Library"
3) If the course is neither in the course library or Team Library, the label will display "Team Leader Library"
The "Assignment Type" column is used to identify whether the course is "Assigned to Team" or "Assigned to Team Leader".
COURSES CREATED BY THE TEAM LEAD/ADMIN
Courses/Learning paths created by the team lead/admin will appear to be editable on this page. If the course was created by the team lead/admin but "Manage Course & Learning Path" privileges were removed, then the course will appear as a "View Only" Course. If two team leads exist on the same team and one team lead creates a course, then the other team lead can edit the course created within the team.
If the "Manage Courses and Learning Paths" permission is not checked, the team lead/admin will not see any of the options to create courses, import courses in bulk or perform a bulk action on any of these read only courses.
How can Team Leads/Admins narrow down the list of courses to only those that they created?
The team leads/admins can leverage the filter at the top of the course page to select courses created by them.
What actions can be performed on the "View Only" courses/learning paths on the course/learning path page?
Team leads/admins can click on the view only courses/learning paths and will only have access to the following tabs: Content, People, Teams, Ratings.
Courses/Learning Paths (View Only)
|Assign privileges||Course Edit privileges||Additional Information|
|Course -> Content||Yes||No||- Can only click into ILT Modules
- Cannot recalculate courses
- Can only edit courses that are created within the team by another team leader.
|Course -> People||Yes||No||- Can only see people on the team assigned to the course
- This works in tandem with the "Manage People" permission and new people cannot be imported on this page if the team lead does not have permissions to "Manage People.
|Course -> Teams||Yes||No|
|Course -> Ratings||N/A||N/A||-Only shows ratings for members of the team|
|Team -> Learning Path||Yes||N/A|
|People -> Course||Depends on "Manage People" role and permission. Can only assign if "Manage People" is checked||N/A|
|People -> Learning Path||Depends on "Manage People" role and permission. Can only assign if "Manage People" is checked.||N/A|
Team leads/admins are not able to reorder or add courses to learning paths that are read only. Team. However, the team lead/admin can create learning paths and add courses made available to those learning paths if they have the permissions to do this via "Manage Courses & Learning Paths".